Organizer guide 🥒

Everything you need to run events and tournaments. Follow the steps in order.

The big picture — two halves:

1. The Event = sign-ups & money. Players register and pay online ahead of time.
2. The Tournament = game day. You generate rounds, enter scores, and run the bracket.

Set up the Event first; on game day press Run event to turn it into a Tournament.

1. Log in as an organizer

1Open the events page and tap “Organizer” in the top-right corner.
2If prompted, enter the organizer password (ask the club admin).
3You land on the Organizer dashboard — at-a-glance stats plus cards to Events, Players, Messages, Tournaments, and this Guide, a New event button, and Copy join link.

💡 The password is remembered on that device. Regular players never see any of this.

💡 Install the app: on the dashboard tap Install (Android) or use Share → Add to Home Screen (iPhone) to run Wakamole like an app on your phone.

💡 Onboard players fast: tap Copy join link and send everyone wakamolepbc.com/play/join — they sign in and fill their profile in one flow.

2. Create an event

1On Manage events, tap “+ New event.”
2Fill in name, date, start time, location, price (0 = free), and capacity (blank = unlimited).
3Tap “Create & open registration.” The event shows an Open tag — players can now register.

💡 Use Close to stop new sign-ups; Open reopens them.

3. Share it so players can register

Every event has a public link like wakamolepbc.com/play/events/<event-id>. Players open it, sign in with a one-tap magic link (no password), pay by card (or register free), and get a confirmation email.

💡 Players can mark “I need a partner” or name their partner when registering — you'll see it on the registrants page.

💡 If the event is full, new players join a waitlist and are auto-offered spots when someone cancels.

4. Track who's coming

On Manage events, tap “Registrants.” You'll see everyone with their contact info, partner, and payment status:

Paid — money's in.
Unpaid — started but didn't finish; their spot is held 30 min, then released automatically.
Free — free event.

There's also a Waitlist section and an Export CSV button for the full list.

5. Message your players

Text from your phone (free) 📱

1Manage events → Players.
2Check the players you want (those with a phone number).
3Tap “Text them” → choose One at a time (private, auto-fills first name) or Group text → tap Open Messages → send.

💡 Do this from your phone. On a computer, use the Copy buttons instead.

Email a group ✉️

Manage events → Message. Pick an audience (all / by tag / an event's registered or waitlist), write a subject + message, and send. Tag players on the Players page (e.g. 4.0, Women's Player) to target them.

6. Run the tournament on game day 🏆

1Tap “Run event” (on Manage events or the Registrants page). It creates a tournament already filled with your registered players and opens it.
2Players: the roster is pre-filled. Tap Add players for walk-ups, or remove no-shows.
3Set it up (Schedule → settings): name, courts, and scoring (e.g. Game to 11). Save settings, or Save + regenerate rounds to apply court/round changes to an existing schedule.
4Pools (optional): in settings set Pool play to a number of pools and Advance per pool (default 2). Players split evenly into pools that each play their own round-robin; the top finishers from every pool advance to the bracket.
5Tap “Generate rounds.” The schedule appears (matches, courts, byes — grouped under Pool A / B / … when using pools). Tap “Regenerate rounds” after any change.
6As games finish, tap “Enter score” on each match (“Edit score” to fix one). Standings update automatically — one table per pool when pooled, with the advancing spots flagged “Advances.”
7When play is done, open Playoff and start the bracket (with pools, the top N from each pool are seeded automatically), run it, then “Finish the playoffs” to crown the winner.
8Tap “Share tournament” for a link / QR so players can follow standings live (view only).

Troubleshooting

No organizer buttons? Tap Organizer (top-right) and enter the password.
Sign-in email didn't arrive? Check spam. If it says “email rate limit exceeded,” tell the admin (a one-time email setting).
Fewer open spots than expected? Unpaid sign-ups hold a spot for 30 min, then free up automatically.
Clicked Run event twice? No problem — it always reopens the same tournament.

Quick reference

Manage everything	Tap “Organizer” (top-right)
See who registered	Event → Registrants
Text players	Players → check boxes → Text them
Email players	Message
Run the games	Event → Run event

Questions this didn't answer? Ask the club admin.

Wakamole Tournaments

Organizer

Manage events

Organizer guide 🥒

Everything you need to run events and tournaments. Follow the steps in order.

The big picture — two halves:

1. The Event = sign-ups & money. Players register and pay online ahead of time.
2. The Tournament = game day. You generate rounds, enter scores, and run the bracket.

Set up the Event first; on game day press Run event to turn it into a Tournament.

1. Log in as an organizer

1Open the events page and tap “Organizer” in the top-right corner.
2If prompted, enter the organizer password (ask the club admin).
3You land on the Organizer dashboard — at-a-glance stats plus cards to Events, Players, Messages, Tournaments, and this Guide, a New event button, and Copy join link.

💡 The password is remembered on that device. Regular players never see any of this.

💡 Install the app: on the dashboard tap Install (Android) or use Share → Add to Home Screen (iPhone) to run Wakamole like an app on your phone.

💡 Onboard players fast: tap Copy join link and send everyone wakamolepbc.com/play/join — they sign in and fill their profile in one flow.

2. Create an event

1On Manage events, tap “+ New event.”
2Fill in name, date, start time, location, price (0 = free), and capacity (blank = unlimited).
3Tap “Create & open registration.” The event shows an Open tag — players can now register.

💡 Use Close to stop new sign-ups; Open reopens them.

3. Share it so players can register

💡 Players can mark “I need a partner” or name their partner when registering — you'll see it on the registrants page.

💡 If the event is full, new players join a waitlist and are auto-offered spots when someone cancels.

4. Track who's coming

On Manage events, tap “Registrants.” You'll see everyone with their contact info, partner, and payment status:

Paid — money's in.
Unpaid — started but didn't finish; their spot is held 30 min, then released automatically.
Free — free event.

There's also a Waitlist section and an Export CSV button for the full list.

5. Message your players

Text from your phone (free) 📱

1Manage events → Players.
2Check the players you want (those with a phone number).
3Tap “Text them” → choose One at a time (private, auto-fills first name) or Group text → tap Open Messages → send.

💡 Do this from your phone. On a computer, use the Copy buttons instead.

Email a group ✉️

6. Run the tournament on game day 🏆

1Tap “Run event” (on Manage events or the Registrants page). It creates a tournament already filled with your registered players and opens it.
2Players: the roster is pre-filled. Tap Add players for walk-ups, or remove no-shows.
3Set it up (Schedule → settings): name, courts, and scoring (e.g. Game to 11). Save settings, or Save + regenerate rounds to apply court/round changes to an existing schedule.
4Pools (optional): in settings set Pool play to a number of pools and Advance per pool (default 2). Players split evenly into pools that each play their own round-robin; the top finishers from every pool advance to the bracket.
5Tap “Generate rounds.” The schedule appears (matches, courts, byes — grouped under Pool A / B / … when using pools). Tap “Regenerate rounds” after any change.
6As games finish, tap “Enter score” on each match (“Edit score” to fix one). Standings update automatically — one table per pool when pooled, with the advancing spots flagged “Advances.”
7When play is done, open Playoff and start the bracket (with pools, the top N from each pool are seeded automatically), run it, then “Finish the playoffs” to crown the winner.
8Tap “Share tournament” for a link / QR so players can follow standings live (view only).

Troubleshooting

No organizer buttons? Tap Organizer (top-right) and enter the password.
Sign-in email didn't arrive? Check spam. If it says “email rate limit exceeded,” tell the admin (a one-time email setting).
Fewer open spots than expected? Unpaid sign-ups hold a spot for 30 min, then free up automatically.
Clicked Run event twice? No problem — it always reopens the same tournament.

Quick reference

Manage everything	Tap “Organizer” (top-right)
See who registered	Event → Registrants
Text players	Players → check boxes → Text them
Email players	Message
Run the games	Event → Run event

Questions this didn't answer? Ask the club admin.

Wakamole Tournaments

Organizer

Manage events

Organizer guide 🥒

Everything you need to run events and tournaments. Follow the steps in order.

The big picture — two halves:

1. The Event = sign-ups & money. Players register and pay online ahead of time.
2. The Tournament = game day. You generate rounds, enter scores, and run the bracket.

Set up the Event first; on game day press Run event to turn it into a Tournament.

1. Log in as an organizer

1Open the events page and tap “Organizer” in the top-right corner.
2If prompted, enter the organizer password (ask the club admin).
3You land on the Organizer dashboard — at-a-glance stats plus cards to Events, Players, Messages, Tournaments, and this Guide, a New event button, and Copy join link.

💡 The password is remembered on that device. Regular players never see any of this.

💡 Install the app: on the dashboard tap Install (Android) or use Share → Add to Home Screen (iPhone) to run Wakamole like an app on your phone.

💡 Onboard players fast: tap Copy join link and send everyone wakamolepbc.com/play/join — they sign in and fill their profile in one flow.

2. Create an event

1On Manage events, tap “+ New event.”
2Fill in name, date, start time, location, price (0 = free), and capacity (blank = unlimited).
3Tap “Create & open registration.” The event shows an Open tag — players can now register.

💡 Use Close to stop new sign-ups; Open reopens them.

3. Share it so players can register

💡 Players can mark “I need a partner” or name their partner when registering — you'll see it on the registrants page.

💡 If the event is full, new players join a waitlist and are auto-offered spots when someone cancels.

4. Track who's coming

On Manage events, tap “Registrants.” You'll see everyone with their contact info, partner, and payment status:

Paid — money's in.
Unpaid — started but didn't finish; their spot is held 30 min, then released automatically.
Free — free event.

There's also a Waitlist section and an Export CSV button for the full list.

5. Message your players

Text from your phone (free) 📱

1Manage events → Players.
2Check the players you want (those with a phone number).
3Tap “Text them” → choose One at a time (private, auto-fills first name) or Group text → tap Open Messages → send.

💡 Do this from your phone. On a computer, use the Copy buttons instead.

Email a group ✉️

6. Run the tournament on game day 🏆

1Tap “Run event” (on Manage events or the Registrants page). It creates a tournament already filled with your registered players and opens it.
2Players: the roster is pre-filled. Tap Add players for walk-ups, or remove no-shows.
3Set it up (Schedule → settings): name, courts, and scoring (e.g. Game to 11). Save settings, or Save + regenerate rounds to apply court/round changes to an existing schedule.
4Pools (optional): in settings set Pool play to a number of pools and Advance per pool (default 2). Players split evenly into pools that each play their own round-robin; the top finishers from every pool advance to the bracket.
5Tap “Generate rounds.” The schedule appears (matches, courts, byes — grouped under Pool A / B / … when using pools). Tap “Regenerate rounds” after any change.
6As games finish, tap “Enter score” on each match (“Edit score” to fix one). Standings update automatically — one table per pool when pooled, with the advancing spots flagged “Advances.”
7When play is done, open Playoff and start the bracket (with pools, the top N from each pool are seeded automatically), run it, then “Finish the playoffs” to crown the winner.
8Tap “Share tournament” for a link / QR so players can follow standings live (view only).

Troubleshooting

No organizer buttons? Tap Organizer (top-right) and enter the password.
Sign-in email didn't arrive? Check spam. If it says “email rate limit exceeded,” tell the admin (a one-time email setting).
Fewer open spots than expected? Unpaid sign-ups hold a spot for 30 min, then free up automatically.
Clicked Run event twice? No problem — it always reopens the same tournament.

Quick reference

Manage everything	Tap “Organizer” (top-right)
See who registered	Event → Registrants
Text players	Players → check boxes → Text them
Email players	Message
Run the games	Event → Run event

Questions this didn't answer? Ask the club admin.